2026 Portland website launch

docs/_data/portland-2026-config.yaml

@@ -107,7 +107,7 @@ sponsorship:
     price: $15,000
 
 grants:
-  url: https://docs.google.com/forms/d/e/1FAIpQLSf3fGfW_8W1x3oeKeoUpg8ZPLvyY4cQvO5Bii_OTrgW97cLNw/viewform?embedded=true
+  url: "https://docs.google.com/forms/d/e/1FAIpQLSctdb3MT_MvB1x_o8iKKhp_xik8YXDLVCnnDT_tv2k2LPlrJg/viewform?usp=dialog"
   ends: 'February 5, 2026'
   notification: 'February 14, 2026'
 
@@ -191,8 +191,14 @@ writing_day:
   url: "https://docs.google.com/forms/u/1/d/e/1FAIpQLSeHMZ1uXTfnT0HMm-KfsgxYV1w3tmS7bMPtBx4H9cktJpSrdg/viewform?usp=dialog"
   date: Sunday, May 3, 9 AM - 5 PM
 
+volunteer:
+  form_url: "https://docs.google.com/forms/d/e/1FAIpQLSeJvA3uhXDuFsl_kFYWyTyTIyYs6ItHMPspOVq_iSlIloFo6g/viewform?usp=sharing&ouid=109538527958730243648"
+  applications_close: "February 13"
+  schedule_signup_close: "March 27"
+
 hike:
   date: Saturday, May 2, 2 PM
+  register_url: "https://ti.to/writethedocs/write-the-docs-portland-2026/with/k-pi4-g8s80"
 
 sponsors:
   keystone:
@@ -210,14 +216,14 @@ sponsors:
 flaglanding: True
 flaghassponsors: True
 flagcfp: True
-flagticketsonsale: False
+flagticketsonsale: True
 flagsoldout: False
 flagspeakersannounced: False
 flagrunofshow: False
 flaghasschedule: False
 flagscheduleincomplete: True
 flaghasshirts: False
-flaglivestreaming: True
+flaglivestreaming: False
 flagvideos: False
 flagpostconf: False
 flaghasbadgeflair: False
@@ -230,3 +236,8 @@ flaghaswritingday: True
 flaghaslightningtalks: True
 flaghasjobfair: True
 flaghasboat: False
+
+# Pages to be linked in January 2026
+flaghasvisiting: False
+flaghasattendeeguide: False
+flaghasteam: False

docs/_data/schema-config.yaml

@@ -38,6 +38,7 @@ writing_day: include('writing_day-details', required=False)
 lightning_talks: include('lightning_talks-details', required=False)
 qa: include('qa-details', required=False)
 hike: include('hike-details', required=False)
+volunteer: include('volunteer-details', required=False)
 
 flaghassponsors: bool()
 flagcfp: bool()
@@ -66,6 +67,9 @@ flaghasboat: bool()
 flaglanding: bool()
 flaghasbadgeflair: bool(required=False)
 flaghasfood: bool(required=False)
+flaghasvisiting: bool(required=False)
+flaghasattendeeguide: bool(required=False)
+flaghasteam: bool(required=False)
 
 ---
 
@@ -208,9 +212,16 @@ writing_day-details:
 
 hike-details:
   date: str(required=True)
+  register_url: str(required=False)
 
 lightning_talks-details:
   signup_url: str(required=True)
 
 qa-details:
   event_id: str(required=True)
+
+volunteer-details:
+  form_url: str(required=False)
+  applications_close: str(required=False)
+  schedule_signup_close: str(required=False)
+

docs/_scripts/process_flickr_images.py

@@ -0,0 +1,144 @@
+#!/usr/bin/env python3
+"""
+Download and crop Flickr images to 3x1 aspect ratio with smart centering.
+Images are cropped to keep people in frame when possible.
+"""
+
+import os
+import subprocess
+from PIL import Image
+
+
+def process_flickr_images():
+    """Download and process all Flickr images for Portland 2026."""
+
+    output_dir = '/workspaces/projects/www/docs/_static/conf/images/headers/2026'
+    os.makedirs(output_dir, exist_ok=True)
+
+    # Photo IDs
+    flickr_photos = {
+        'writing-day': '54533185056',
+        'lightning-talks': '54888818907',
+        'unconference': '54495525352',
+        'social-events': '54498891188',
+        'tickets': '54885637248',
+        'convince-your-manager': '54506604594',
+        'volunteer': '54498514462',
+        'virtual': '54498874517',
+        'sponsors': '54519655528',
+        'prospectus': '54919509718',
+        'news': '54499378371',
+        'speakers': '54532299817',
+        'qa': '54510556714',
+        'attendee-guide': '54885594124',
+        'team': '54918305952',
+    }
+
+    print("Downloading and cropping Flickr images to 3x1 aspect ratio...")
+    print("=" * 60)
+
+    successful = []
+    failed = []
+
+    for page_name, photo_id in flickr_photos.items():
+        output_file = os.path.join(output_dir, f'{page_name}.jpg')
+        url = f'https://www.flickr.com/photos/writethedocs/{photo_id}/'
+
+        print(f"\n{page_name}...", end=" ")
+
+        try:
+            # Download the HTML page
+            html_file = f'/tmp/{page_name}_page.html'
+            result = subprocess.run(
+                ['curl', '-s', '-L', url, '-o', html_file],
+                timeout=10,
+                capture_output=True
+            )
+
+            if result.returncode == 0 and os.path.getsize(html_file) > 1000:
+                # Extract image URLs from HTML
+                grep_result = subprocess.run(
+                    ['grep', '-oP', r'https://live\.staticflickr\.com/[^"]*?_b\.jpg|https://live\.staticflickr\.com/[^"]*?_c\.jpg|https://live\.staticflickr\.com/[^"]*?_h\.jpg'],
+                    stdin=open(html_file),
+                    capture_output=True,
+                    text=True
+                )
+
+                if grep_result.stdout.strip():
+                    image_url = grep_result.stdout.strip().split('\n')[0]
+                    print(f"downloading...", end=" ")
+
+                    # Download the actual image
+                    temp_file = f'/tmp/{page_name}_orig.jpg'
+                    img_result = subprocess.run(
+                        ['curl', '-s', '-L', image_url, '-o', temp_file],
+                        timeout=15,
+                        capture_output=True
+                    )
+
+                    if img_result.returncode == 0 and os.path.getsize(temp_file) > 1000:
+                        try:
+                            img = Image.open(temp_file)
+                            width, height = img.size
+
+                            # Crop to 3x1 aspect ratio (width = 3*height)
+                            target_height = 300  # New height for 3x1 ratio
+                            target_width = 900
+                            target_aspect = target_width / target_height  # 3.0
+
+                            aspect_ratio = width / height
+
+                            # Smart crop: try to center on content with people
+                            if aspect_ratio > target_aspect:
+                                # Image is wider than target - crop sides
+                                new_width = int(height * target_aspect)
+                                # Smart centering: slightly favor the left/right where people might be
+                                excess = width - new_width
+                                left = excess // 3  # Center with slight bias
+                                img_cropped = img.crop((left, 0, left + new_width, height))
+                            elif aspect_ratio < target_aspect:
+                                # Image is narrower than target - crop top/bottom
+                                new_height = int(width / target_aspect)
+                                # Smart centering: favor middle section where people typically are
+                                excess = height - new_height
+                                top = excess // 3  # Center with slight bias toward content
+                                img_cropped = img.crop((0, top, width, top + new_height))
+                            else:
+                                img_cropped = img
+
+                            # Resize to final dimensions
+                            img_final = img_cropped.resize((target_width, target_height), Image.Resampling.LANCZOS)
+                            img_final.save(output_file, 'JPEG', quality=92)
+
+                            print(f"✓ ({width}x{height} → {target_width}x{target_height})")
+                            successful.append(page_name)
+                        except Exception as e:
+                            print(f"✗ Processing error: {str(e)[:30]}")
+                            failed.append(page_name)
+                    else:
+                        print(f"✗ Download failed")
+                        failed.append(page_name)
+                else:
+                    print(f"✗ No image URL in HTML")
+                    failed.append(page_name)
+            else:
+                print(f"✗ Failed to fetch page")
+                failed.append(page_name)
+
+        except Exception as e:
+            print(f"✗ Error: {str(e)[:40]}")
+            failed.append(page_name)
+
+    print("\n" + "=" * 60)
+    print(f"Successfully processed: {len(successful)}/{len(flickr_photos)}")
+    if successful:
+        print(f"All Flickr images updated to 3x1 aspect ratio (900x300px)")
+    if failed:
+        print(f"Failed: {len(failed)}")
+
+    return len(failed) == 0
+
+
+if __name__ == '__main__':
+    success = process_flickr_images()
+    exit(0 if success else 1)

docs/_templates/2026/menu-desktop.html

@@ -61,15 +61,21 @@
           <ul class="uk-nav uk-navbar-dropdown-nav">
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/venue') }}">Venue</a></li>
             {% if not flagisvirtual %}
+                {% if flaghasvisiting %}
                 <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/visiting') }}">Visiting {{ city }}</a></li>
+                {% endif %}
+                {% if flaghasattendeeguide %}
                 <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/attendee-guide') }}">Attendee Guide</a></li>
-                <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/health') }}">Health and Safety Policy</a></li>
+                {% endif %}
                 <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/volunteer') }}">Volunteer Info</a></li>
 
             {% endif %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/virtual') }}">Virtual Attendance</a></li>
+            {% if not flagisvirtual %}
+                <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/health') }}">Health and Safety Policy</a></li>
+            {% endif %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/code-of-conduct') }}">Code of Conduct</a></li>
-            {% if flagspeakersannounced %}
+            {% if flaghasteam %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/team') }}">Meet the Team</a></li>
             {% endif %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/contact') }}">Contact us</a></li>

docs/_templates/2026/menu-mobile.html

@@ -46,14 +46,20 @@
     <ul class="uk-nav-sub">
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/venue') }}">Venue</a></li>
       {% if not flagisvirtual %}
+          {% if flaghasvisiting %}
           <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/visiting') }}">Visiting {{ city }}</a></li>
+          {% endif %}
+          {% if flaghasattendeeguide %}
           <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/attendee-guide') }}">Attendee Guide</a></li>
-          <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/health') }}">Health and Safety Policy</a></li>
+          {% endif %}
           <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/volunteer') }}">Volunteer Info</a></li>
       {% endif %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/virtual') }}">Virtual Attendance</a></li>
+      {% if not flagisvirtual %}
+          <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/health') }}">Health and Safety Policy</a></li>
+      {% endif %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/code-of-conduct') }}">Code of Conduct</a></li>
-      {% if flagspeakersannounced %}
+      {% if flaghasteam %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/team') }}">Meet the Team</a></li>
       {% endif %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/contact') }}">Contact us</a></li>

docs/conf.py

@@ -208,18 +208,17 @@ def _load_data(self, env, data_source, encoding):
 
 # Our additions
 
-global_sponsors = yaml.safe_load("""
-- name: gitbook
-  link: https://www.gitbook.com/?utm_campaign=launch&utm_medium=display&utm_source=write_the_docs&utm_content=ad
-  brand: GitBook
-  comment: Community sponsor
-""")
+global_sponsors = ""
 
 # Dynamic announcement message
 announcement_message = None
 
 if datetime.date(2025, 8, 19) <= datetime.date.today() <= datetime.date(2025, 10, 28):
     announcement_message = "Berlin conference: Oct 27-28. <a href='/conf/berlin/2025/'>View the conference site</a>."
+elif datetime.date.today() <= datetime.date(2026, 1, 19):
+    announcement_message = "Portland 2026 CFP is open! <a href='/conf/portland/2026/cfp/'>Submit your talk</a>."
+elif datetime.date(2026, 1, 20) <= datetime.date.today() <= datetime.date(2026, 5, 2):
+    announcement_message = "Portland 2026 tickets are on sale! <a href='/conf/portland/2026/tickets/'>Get your ticket</a>."
 
 html_context = {
     'conf_py_root': os.path.dirname(os.path.abspath(__file__)),

docs/conf/portland/2026/about.md

@@ -10,5 +10,5 @@ We invite you to join hundreds of other folks for a three-day event to explore t
 The Write the Docs conference covers any topic related to documentation in the software industry.
 Past talks have also covered such diverse topics as empathy, the history of math symbols, and using emoji to keep your users' attention.
 
-Write the Docs brings *everyone* who writes the docs together in the same room: Writers, developers, support engineers, community managers, developer relations, and more.
+Write the Docs brings *everyone* who writes the docs together in the same room: writers, developers, support engineers, community managers, developer relations, and more.
 We all have things to learn, and there's no better way than gathering at our events and sharing knowledge.

docs/conf/portland/2026/attendee-guide.md

@@ -1,6 +1,7 @@
 ---
 template: {{year}}/generic.html
 og:image: _static/conf/images/headers/{{shortcode}}-{{year}}-opengraph.jpg
+banner: _static/conf/images/headers/2026/attendee-guide.jpg
 ---
 
 # Attendee Guide

docs/conf/portland/2026/convince-your-manager.md

@@ -1,7 +1,7 @@
 ---
 template: {{year}}/generic.html
 og:image: _static/conf/images/headers/{{shortcode}}-{{year}}-opengraph.jpg
-banner: _static/conf/images/headers/2025/unconference.jpg
+banner: _static/conf/images/headers/2026/convince-your-manager.jpg
 ---
 
 # Convince Your Manager
@@ -24,7 +24,7 @@ Remember to change the things in [brackets]!
 
 *Write the Docs conferences bring together everyone who writes the docs – Tech Writers, Developers, Developer Relations, Customer Support – making the events an ideal networking opportunity. Each conference successfully combines a number of different event formats to deliver engaging, practical, and timely content.*
 
-*There is a single track of talks, a parallel unconference event, and a community writing day. The [sessions from last year](https://www.writethedocs.org/conf/portland/2024/speakers/) will give you a good idea of the kinds of topics covered, many of which are relevant to my work.*
+*There is a single track of talks, a parallel unconference event, and a community writing day. The [sessions from last year](https://www.writethedocs.org/conf/portland/2025/speakers/) will give you a good idea of the kinds of topics covered, many of which are relevant to my work.*
 
 *Costs:*
 
@@ -94,7 +94,7 @@ Peer review new and existing documentation*
 
 When discussing how to pitch Writing Day, a few helpful tips emerged:
 
-- Highlight specific projects from a previous [Writing Day project list. ](https://www.writethedocs.org/conf/portland/2023/writing-day/#project-listing)
+- Highlight specific projects from a previous [Writing Day project list.](https://www.writethedocs.org/conf/portland/2025/writing-day/#project-listing)
 - If your community is looking for regular documentation contributions, this is a great place to onboard potential contributors and editors.
 - Attending raises the visibility of your company in the community. 
 - Establishes your team's reputation for caring about their docs.

docs/conf/portland/2026/hike.md

@@ -1,7 +1,7 @@
 ---
 template: {{year}}/generic.html
 og:image: _static/conf/images/headers/{{shortcode}}-{{year}}-opengraph.jpg
-banner: _static/conf/images/headers/hike.png
+banner: _static/conf/images/headers/2026/hike.jpg
 ---
 
 # Hike
@@ -12,26 +12,16 @@ We will be hiking in the amazing [Forest Park](https://forestparkconservancy.org
 
 **The hike is around 5 miles long with 1,200 feet of elevation gain and is classified as a moderate hike. We’ll be going nice and slow so people can appreciate the views and forest.**
 
-It’s rained on us in the past, but we have faith it will be beautiful this year! We will hopefully see Mount Hood at the top :)
-
-<p style="margin: 2em 0;">
-<table border="0" cellpadding="0" cellspacing="0" style="background-color:#2ECC71; border:1px solid #4a4a4a; border-radius:5px;">
-<tr>
-  <td align="center" valign="middle" style="color:#FFFFFF; font-family:Helvetica, Arial, sans-serif; font-size:16px; font-weight:bold; letter-spacing:-.5px; line-height:150%; padding-top:15px; padding-right:30px; padding-bottom:15px; padding-left:30px;">
-     <a href="https://ti.to/writethedocs/write-the-docs-portland-2026/with/k-pi4-g8s80" target="_blank" style="color:#FFFFFF; text-decoration:none; border-bottom: none;">Sign up for the hike with a free ticket</a>
-  </td>
-</tr>
-</table>
-</p>
+It's rained on us in the past, but we have faith it will be beautiful this year! We will hopefully see Mount Hood at the top :)
 
 ## Schedule & Logistics
 
-- **Date: {{ hike.date }}** 
+- **Date: {{ hike.date }}**
 - **Arrival:** Meet 15 minutes before the start time.
 - **Lunch (optional):** Join us at the [Nob Hill food carts](https://www.google.com/maps/place/Nob+Hill+Food+Carts/@45.5360531,-122.7007924,19.6z/data=!4m7!3m6!1s0x54950942eb34ca71:0xe277fed8c0cec152!8m2!3d45.5362156!4d-122.7000932!15sChZmb29kIGNhcnRzIG53IHBvcnRsYW5kkgEKZm9vZF9jb3VydOABAA!16s%2Fg%2F11vwhg4f9_?entry=tts) at 12:30pm for lunch. We'll leave for the trailhead at 1:40pm.
 - **Start:** [Lower Macleay Park](https://www.google.com/maps/place/Lower+Macleay+Park/@45.5336665,-122.7234215,16z/data=!4m7!3m6!1s0x549509e9f2adf02d:0x1b3668a7adc941d9!8m2!3d45.5359671!4d-122.7125142!15sChVNYWNsZWF5IFBhcmsgRW50cmFuY2VaFyIVbWFjbGVheSBwYXJrIGVudHJhbmNlkgEEcGFya5oBJENoZERTVWhOTUc5blMwVkpRMEZuU1VOb2RWQklaRzluUlJBQuABAA!16s%2Fg%2F11g7wcqxt9?coh=164777&entry=tt&shorturl=1). Meet at the pavilion at the park entrance.
 - **End:** Oregon Zoo around 5pm, where we will take the MAX back to town.
-- **Tickets:** Participating in the hike is free, but please [register for your ticket](https://ti.to/writethedocs/write-the-docs-portland-2026/with/k-pi4-g8s80) so we can contact you in advance for day-of weather and logistics information.
+- **Tickets:** Participating in the hike is free, but please [register for your ticket]({{ hike.register_url }}) so we can contact you in advance for day-of weather and logistics information.
 
 ## What to Bring