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phartenfeller committed Oct 18, 2023
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## The big question mark: Flows vs. Workflows
## The big question mark: Flows for APEX vs. Workflows

I have used and learned to love the APEX extension, [Flows for APEX](https://flowsforapex.org/). It is a process modeling engine tightly integrated into APEX. You basically design a model in the BPMN notation, which is an international standard that is heavily used in almost any big company.

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- How can we wait for user input? There are waiting activities, but I did not find a way to set variables for an existing workflow instance. There is an API for that, but it is only meant to be used by admins to resolve issues.
- How does the integration with "Approval Tasks" work? Can I set a variable in the workflow instance from there?
- In the "Participants" section, we can define roles, but only "Workflow Administrator" and "Workflow Owner" are available types. Can I fit roles like department X into this somehow?
- What are the plans to reduce the visual complexity of huge workflows? BPMN has swimlanes and subflows to group and hide details. Are there plans to add this?
- What are the plans to reduce the visual complexity of huge workflows? BPMN has swimlanes and call activities to group and hide details. Are there plans to add this?

I guess this is the next step in a long-term feature set that will have a big impact on how we can build apps with APEX. So I think the workflow feature is not final as it is but will get many upgrades over time. Approval components definitely make more sense to me as they integrate with workflows. I am looking forward to seeing how it evolves.

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