Initial draft of Project Requirement Specification Document: NAAM Alumni Website

1. Introduction:

1.1 Project Overview:

The purpose of this project is to design and develop a dynamic website for Navodaya vidyalaya Palakkad.

1.2 Project Objectives:

• Provide a platform for alumni to connect and network.
• Include an interactive map to visually represent the global distribution of alumni.
• Facilitate communication between alumni and the school.
• Showcase students & alumni achievements and success stories.
• Provide event management features for alumni gatherings.

2. System Requirements:

2.1 Functional Requirements:

• User Authentication:
  • Alumni should be able to register, log in, and manage their profiles.
• Profile Management:
  • Alumni can update personal information, add educational and professional details, and upload photos.
• Alumni Directory:
  • A searchable directory of alumni profiles with filtering options.
  • User can choose to enable or disable publish contact details.
• News and Updates:
  • Display latest news, achievements, and updates from the school and alumni community.
  • Admin can able to push new pictures , news with their privileges.
  • Include a subscription feature for alumni to receive newsletters via email.
    • Push notification and alerts:
      • Allow push notification from the site
      • Enable email alerts / subscription based plan
    • Events Calendar:
      • Feature to announce and manage alumni events, reunions, and gatherings.
      • Allow alumni to create and promote their own events within the community.
• Discussion Forum:
  • Provide a forum for alumni to discuss various topics, share experiences, and seek advice.
  • Allow integrating whatsapp pointing to NAAM channel
    • Mentorship Program:
      • Implement a mentorship program connecting alumni who are willing to mentor with those seeking guidance.
      • Include a structured system for mentor-mentee matching based on career goals and interests.
    • Job Board:
      • Platform for alumni to post job opportunities and job seekers to explore.
• Photo and Video Gallery:
  • A section for sharing and viewing photos and videos related to alumni events.
  • Allow alumni to upload and tag others in their photos.
    • Archive the old gallery
    • Maybe admin can post or approve to publish.
• Social Media Integration:
  • Connect the alumni website with popular social media platforms to facilitate seamless sharing and networking.
• Interactive Polls and Surveys:
  • Conduct polls and surveys to gather feedback from alumni regarding events, and potential improvements.
  • Poll links should be sharable in nature
• Donation Portal: (not payment integration)
  • Highlight ongoing and past fundraising campaigns and projects.
  • Page sowing alumni's contributions thus far and also open for new voluntary contribution (a simple form to allow gather details) .

2.2 Non-functional Requirements:

• Performance: - The website should load within 3~5 seconds for optimal user experience.
• Security: - Implement secure user authentication and data encryption.
• Scalability: - The system should be scalable to accommodate a growing number of users and data.
• Compatibility: - Ensure compatibility with major web browsers (Chrome, Firefox, Safari, Edge).
• Mobile Responsiveness: - The website should be accessible and user-friendly on various devices, including smartphones and tablets.
• Backup and Recovery: - Regularly backup data and implement a recovery plan in case of system failures. - [Yet to discuss] about DR plans

3. Technology Stack:

[Negotiable topic, its not primary focus of alumni to choose the stack however its good to have control over limiting the choice of modern & most common stack among the community]

• Frontend:
  • HTML5, CSS3, JavaScript (React or Angular)
• Backend:
  • Node.js, Express.js, MongoDB
• Authentication:
  • JSON Web Tokens (JWT)
• Hosting:
  • [Yet to discuss]
• Version Control:
  • Git/GitHub for code versioning.
• Security:
  • HTTPS, SSL/TLS for data encryption.

4. Key Epics:

• As an alumni member, I want to log in to my profile and update my contact information. [Public, admin only, members only]
• As an event organizer (not main admin), I want to create and manage alumni events.
• As a job seeker, I want to explore job opportunities posted by fellow alumni.
• As an admin, I should be able to publish, remove or archive existing contents.
• As an admin , I should be able to restrict malicious users from being interacting.

5. Project Timeline:

• [Yet to discuss] phase like development, testing, and deployment.

6. Testing:

• [Yet to discuss] , some subdomains should be provided for alumni management for approval

7. Acceptance Criteria:

• [Yet to discuss]

8. Budget and Resources:

• [Yet to discuss]

9. Risks and Mitigation:

• Member Privacy
• Data protection

10. Approval:

• Alumni management should approve the final PRS and confirm the iterative features publishing in subdomain before go live.
• We don't need watterfall model of giving all at once, rather provide us iterative rollouts in a 2 weeks sprint.
• Change requests are also subject to approval from alumni management.

11. Documentation:

• Proper documentation of the codebase, system architecture, and any third-party integrations should be provided upon completion of the project.
• Should be included along with the version control to keep track of the changes on every iteration.

12. Maintenance and Support:

• [Yet to discuss]

Note: This document serves as a template. Modify and expand upon it based on specific requirements and discussions with alumni. Regular communication and feedback loops with the alumni community are crucial for the success of the project.

last edit : jidhin @ 2023-11-18 16:08 
send for initial review