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Pharmaceutical Audit History
The Audit History feature provides a complete, tamper-proof record of every action performed on a pharmaceutical, store, or laboratory item. Every time an item is created, edited, activated, deactivated, or deleted, the system records who made the change, when it was made, and exactly what was changed.
- Verify who created or last modified an item
- Investigate unexpected changes to an item's details
- Review the activation/deactivation history of an item
- Support internal audits and compliance reviews
- Confirm that a specific change was saved successfully
- Navigate to the item management page (see Pharmaceutical Item Management for navigation steps)
- Search for and select the item
- Click Audit History or History (clock icon button)
- The audit events page opens with the full change log
At the top of the page, a summary panel shows:
- Name - the item's current name
- Code - the item's code
- Barcode - the item's barcode (if applicable)
- Status - current status displayed as a green Active or red Inactive badge
- VMP - the parent VMP (for AMPs)
- Total Audit Events - the total number of recorded events
The main table lists all audit events in chronological order with the following columns:
| Column | Description |
|---|---|
| Date / Time | When the action was performed |
| Action | The type of action, displayed as a colour-coded badge |
| User | The name of the user who performed the action |
| Changes | A detailed summary of what was changed (field-by-field differences) |
| Status | Whether the action completed successfully or failed |
| IP Address | The IP address from which the action was performed |
Each action is shown with a colour-coded badge for quick identification:
| Action | Colour | Meaning |
|---|---|---|
| Create | Green | A new item was added to the system |
| Update | Orange | An existing item's details were modified |
| Delete | Red | An item was permanently deleted |
| Activate | Blue | An inactive item was reactivated |
| Deactivate | Grey | An active item was deactivated |
The table supports pagination for items with many audit events:
- Use the page navigation controls at the top and bottom of the table
- Change the number of rows displayed per page: 10, 20, 50, or 100
- The current range is shown (e.g. "1-20 of 45 events")
- Back to [Item Type] Management - returns to the item management page
- Refresh Events - reloads the audit events to show the latest data
- Check audit history before editing an item to understand its recent changes
- Use the Changes column to see exactly which fields were modified in each update
- Review the User column to confirm accountability for changes
- Look at the Status column to verify that actions completed successfully
Q: Can audit records be edited or deleted? A: No. Audit records are permanent and cannot be modified or removed by any user.
Q: How far back does the audit history go? A: The audit history retains all events from the time the item was first created. There is no time limit.
Q: Why does the Changes column sometimes appear empty? A: For actions like Activate or Deactivate, the only change is the status itself, so the detailed changes field may show just the status change.
Q: Is audit history available for all item types? A: Yes. VTMs, ATMs, VMPs, AMPs, VMPPs, and AMPPs across all three categories (Pharmaceuticals, Store Items, Lab Items) all have audit history.