Merge pull request #22 from SebastianJames55/feature/meeting_minutes

Feature/meeting minutes

meeting_minutes/11th_July.md

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+
+---
+
+**Meeting Details:**
+
+- Date: 11th July 2023, Tuesday
+- Time: 1400 WAT
+
+**Agenda Review:**
+
+- Finalize our idea
+  - define our goal
+  - research on practicability
+  - confirm with mindsdb team
+- Register for the hackathon
+- Plan the project
+  - define milestones, assign deadlines, roles
+  - tech stack
+  - coding guidelines: naming conventions
+- Discuss how to start with the project
+  - reach out to community for help
+  - possibility of mentors
+
+**Meeting Summary:**
+
+- Goal is to help console people who are going through tough times mentally
+  - Practicable, refer Build a Twitter Chatbot with OpenAI GPT in mindsdb learning hub
+    - We need to research & find the better engine & model which is specific to our use case
+- Registered for the hackathon
+- Prepared a high level diagram
+- Defining milestones requires better understanding of the tasks to be done underneath.
+  So we are going to work on the action items & define them by 22nd July 1400 WAT.
+  - Front-end: TypeScript, ReactJS
+    Back-end: Python
+  - Coding guidelines draft will be prepared & later updated
+
+
+**Action Items:**
+
+- Reach out to MindsDB community to know if the idea is practicable by Seb
+  - how to get started
+  - reach out for help
+  - check if we would get mentors
+- Research on working of mindsdb (refer chatbot examples), chatbot in general by Penn & Seb
+- Preparing coding guidelines by Penn on 16th July
+
+
+**Decisions and Resolutions:**
+
+- Finalized idea: Chatbot for mental health
+  - Should revisit ideation in case it's not practicable
+
+
+**Additional Notes:** (not specific to agenda items) 
+- [WeMakeDevs blogging challenge on hashnode](https://wemakedevs.org/events/hashnode)
+- Hashnode hackathons
+
+
+**Next Meeting:**
+
+- Date: 15th July
+- Time: 1400 WAT
+- Expected End Time: 1500 WAT
+
+---

meeting_minutes/16th_July.md

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+
+---
+
+**Meeting Details:**
+
+- Date: 16th July 2023, Sunday
+- Time: 1400 WAT
+
+**Agenda Review:**
+
+- Plan the project
+  - breakdown the project into tasks
+
+**Meeting Summary:**
+
+- Broke down the project into tasks in terms of front-end, back-end by referring to Snoopstein chatbot example in detail. 
+
+**Action Items:**
+
+- Design & implementing UI by Penn by 21st July
+- Linking front-end to back-end by Penn
+- Deciding the engine & model for the use case by Seb by 19th July
+- Pass request (name, chat text) to mindsdb by Seb by 22nd July
+- Python coding guidelines by Seb
+
+**Decisions and Resolutions:**
+- Tasks defined & assigned, along with deadlines
+- Review progress, & keep each other in check
+
+**Additional Notes:** (not specific to agenda items) 
+- few others are working on similar idea, saw it in questions channel
+
+**Next Meeting:**
+
+- Date: 19th July
+- Time: 1400 WAT
+- Expected End Time: 1500 WAT
+
+---

meeting_minutes/23rd_July.md

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+
+---
+**Submission deadline: 19th Aug**
+
+**Meeting Details:**
+
+- Date: 23rd July 2023, Sunday
+- Time: 1400 WAT
+
+**Agenda Review:**
+
+- Progress wrt action items & tasks assigned
+- Code structure: monolithic arch - front-end & back-end in same codebase
+- Develop & release faster with deadline in view
+
+**Meeting Summary:**
+
+- Penn has designed & implemented basic UI. Penn will be checking on how to link front-end to back-end.
+- Seb researched on engine & model. Privacy is a concern when it comes to openai & gpt. Future scope: explore on open source projects which respects privacy. Coding guidelines have been updated. Seb will be implementing the connection between back-end & mindsdb using python sdk provided by mindsdb. 
+
+**Action Items:**
+
+- Deploy front-end for demo by Penn
+- Linking front-end to back-end by Penn
+- How to approach deploying front-end & back-end: research on best practices on use of multiple github accounts by Seb
+- DB schema design: input & output tables by Seb
+
+**Decisions and Resolutions:**
+
+- Penn will be creating a repo for front-end in his github. 
+- Use of vercel (front-end) & render (back-end) for deploying
+
+**Additional Notes:** (not specific to agenda items) 
+
+-
+
+**Next Meeting:**
+
+- Date: 30th July
+- Time: 1400 WAT
+- Expected End Time: 1500 WAT
+
+---

meeting_minutes/30th_July.md

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+
+---
+**Submission deadline: 19th Aug**
+
+**Meeting Details:**
+
+- Date: 30th July 2023, Sunday
+- Time: 1300 - 1330 WAT
+
+**Agenda Review:**
+
+- Progress wrt tasks
+  - front-end deployment
+  - back-end connection to mindsdb
+- Importance of automating backend
+- Reviewing code & documentation, and merging into dev for reference
+
+**Meeting Summary:**
+
+-  Penn facing minor issue with front-end deployment
+-  Seb facing import error for mindsdb-python-sdk
+-  Going forward the focus will be on getting more work done towards having a project for submission with proper documentation. 
+
+**Action Items:**
+
+- Penn will finish up the minimal front-end & connection to back-end
+- Penn will take up tasks for back-end based on github issues
+- Seb will connect back-end to mindsdb & get a basic flow working
+- Seb will create github issues
+
+**Decisions and Resolutions:**
+
+- Github issues will be used to create, define tasks with steps & resources
+- Penn & Seb will work towards a working submission
+
+**Additional Notes:** (not specific to agenda items) 
+
+- Meeting preponed as per Penn's suggestion
+
+**Next Meeting:**
+
+- Date: 4th August
+- Time: 1400 WAT
+- Expected End Time: 1500 WAT
+
+---

meeting_minutes/4th_Aug.md

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+
+---
+**Submission deadline: 19th Aug**
+
+**Meeting Details:**
+
+- Date: 4th Aug 2023, Friday
+- Time: 1400 - WAT
+
+**Agenda Review:**
+
+- Urgency to focus on back-end tasks
+
+**Meeting Summary:**
+
+-   
+
+**Action Items:**
+
+- 
+
+**Decisions and Resolutions:**
+
+- 
+
+**Additional Notes:** (not specific to agenda items) 
+
+- 
+
+**Next Meeting:**
+
+- Date: August
+- Time: 1400 WAT
+- Expected End Time: 1500 WAT
+
+---

meeting_minutes/9th_July.md

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+---
+
+**Meeting Details:**
+
+- Date: 9th July 2023, Sunday
+- Time: 1300 WAT
+
+**Attendees:** 
+
+- Penn - Front-end
+- Sebastian - Back-end
+
+**Agenda Review:**
+
+- Self-introduction
+- Sharing ideas
+
+**Meeting Summary:**
+
+- Self-introduction:
+    - Address each other's names, shared details such as country, timezone, language, current tech stacks and areas of experience
+- Ideas Shared:
+    - Chatbot for mental health by Sebastian
+    - Chatbot for coding assistance by Penn
+
+**Action Items:**
+
+- Prepare meeting minutes format - Assigned to Seb - Deadline: 11th July
+- Research for more ideas - Assigned to Penn - Deadline: 11th July
+
+**Decisions and Resolutions:**
+
+- Fix ideas, & start with the project by next meeting mentioned below
+
+**Additional Notes:** (not specific to agenda items) 
+
+- [Kunal Kushwaha](https://www.youtube.com/c/kunalkushwaha)
+- [WeMakeDevs](https://wemakedevs.org/)
+- [Hashnode](https://hashnode.com/)
+- [Rix](https://hashnode.com/rix?source=nav)
+
+**Next Meeting and Adjournment:**
+
+- Date: 11th July
+- Time: 1400 WAT
+- Expected End Time: 1500 WAT
+
+**Review and Distribution:**
+
+- Please review the minutes for accuracy and clarity.
+
+**Archive:**
+
+- Store the minutes in the designated archive folder.

meeting_minutes/format.md

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+
+---
+
+**Meeting Details:**
+
+- Date: [Insert Date]
+- Time: [Insert Time]
+
+**Attendees:**
+
+- [Insert Attendee 1 Name] - [Insert Attendee 1 Role]
+- [Insert Attendee 2 Name] - [Insert Attendee 2 Role]
+- [Insert Attendee 3 Name] - [Insert Attendee 3 Role]
+- ...
+
+**Absentees:**  (include when anyone else has been invited).
+
+- [Insert Absent Member 1 Name]
+- [Insert Absent Member 2 Name]
+- ...
+
+**Agenda Review:**
+
+- [Insert Agenda Item 1]
+- [Insert Agenda Item 2]
+- ...
+
+**Meeting Summary:**
+
+- [Insert Agenda Item 1 Summary]
+  - [Important Point/Idea/Decision 1]
+  - [Important Point/Idea/Decision 2]
+  - ...
+
+- [Insert Agenda Item 2 Summary]
+  - [Important Point/Idea/Decision 1]
+  - [Important Point/Idea/Decision 2]
+  - ...
+
+**Action Items:**
+
+- [Task 1] - Assigned to [Assigned Person/Team] - Deadline: [Insert Deadline]
+- [Task 2] - Assigned to [Assigned Person/Team] - Deadline: [Insert Deadline]
+- ...
+
+**Decisions and Resolutions:**
+
+- [Insert Decision 1]
+- [Insert Decision 2]
+- ...
+
+**Additional Notes:** (not specific to agenda items)  
+eg: suggestions, recommendations
+
+- [Insert Additional Note 1]
+- [Insert Additional Note 2]
+- ...
+
+**Next Meeting and Adjournment:**
+
+- Date: [Insert Next Meeting Date]
+- Time: [Insert Next Meeting Time]
+- Expected End Time: [Insert Expected End Time]
+
+**Review and Distribution:**
+
+- Please review the minutes for accuracy and clarity.
+
+**Archive:**
+- Store the minutes in the designated archive folder.
+
+---