CLIF Governance

Parliamentary tracker for the CLIF Consortium Steering Committee.

🌐 Live site: common-longitudinal-icu-data-format.github.io/clif-governance

Features

• 📋 Agenda Management — Set weekly meeting agendas via PR
• ✅ Quorum Tracking — Automatic quorum calculation based on attendance
• 🗳️ Motion Registry — Track all motions with vote records
• 📜 Historical Archive — Full searchable meeting history
• 🔗 GitHub Integration — Passed motions auto-create issues in CLIF repo

How It Works

Before the Meeting

1. Create a new file: _meetings/YYYY-MM-DD.md
2. Add agenda items, set the date
3. Submit a PR

During the Meeting

1. Record attendance (who's on Zoom)
2. Add any motions that come up
3. Record votes

After the Meeting

1. Add meeting minutes
2. Merge the PR
3. Site rebuilds automatically
4. Passed motions create GitHub issues

File Structure

clif-governance/
├── _data/
│   ├── committee.yml      # Steering committee roster
│   └── motions.yml        # Motion registry
├── _meetings/             # Meeting records (YYYY-MM-DD.md)
├── _layouts/              # Page templates
├── assets/css/            # Styling
├── committee.md           # Committee page
├── meetings/index.md      # Meetings archive
├── motions/index.md       # Motion registry
└── index.md               # Dashboard

Adding a Meeting

Create _meetings/2026-03-13.md:

---
title: "Steering Committee - March 13, 2026"
date: 2026-03-13
attendance:
  present:
    - "Will Parker"
    - "Nick Ingraham"
    - "Catherine Gao"
  absent:
    - "Pat Lyons"
agenda:
  - title: "Review action items"
    presenter: "Will Parker"
    duration: "5 min"
  - title: "CLIF 3.0 discussion"
    presenter: "Kaveri Chhikara"
    duration: "20 min"
motions: []
---

## Minutes

Meeting notes here...

Recording a Motion

Add to the meeting file's motions array:

motions:
  - id: "2026-002"
    title: "Add position_details column to position table"
    type: "schema_change"
    proposed_by: "Catherine Gao"
    seconded_by: "Nick Ingraham"
    description: "Add optional column for detailed positioning information"
    status: "passed"
    votes:
      yes: ["Will Parker", "Nick Ingraham", "Catherine Gao", "Kaveri Chhikara"]
      no: []
      abstain: ["Vaishvik Chaudhari"]

Motion Types & Thresholds

Type	Threshold	Use For
standard	>50%	General decisions
mcide_update	>50%	Vocabulary changes
schema_change	≥67%	Breaking table changes
new_table	≥67%	Adding new tables
policy	>50%	Policy decisions

Local Development

# Install dependencies
bundle install

# Run locally
bundle exec jekyll serve

# View at http://localhost:4000/clif-governance/

Contributing

1. Fork the repo
2. Create a branch (git checkout -b meeting/2026-03-13)
3. Add your meeting file
4. Submit a PR

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Built with ❤️ for the CLIF Consortium