Bi-Monthly PyLadies Meeting Notes: 11th January 2021 @ 2pm UTC

[MmeMarieLouise]

This template should be used (edited) the month prior and during the meeting. This will ensure we can address all topics added throughout the month; as well as provide minutes and follow up after the meeting is held.

PyLadies Global Meeting

• Date: Dec 11
• Previous meeting issue link: Dec 30 (CANCELLED)
• Current meeting attendees: @julianafalves @valerybriz @econchick @trallard @marie-l @BethanyG

Agenda

Please add items as needed. If you add a topic please make sure to attend the meeting.

Project Updates

1. Project Comms (Slack: #project-communication / Repo: https://github.com/pyladies/project-communications)

   • started updating social media banners and general branding
   • created bot in #events channel for collecting info via forms

2. Project Admin & Logistics (Slack: #project-admin-logistics / Repo: https://github.com/pyladies/project-admin-logisitics )

3. Project Tech & Infra (Slack: #project-tech-infra / Repo: https://github.com/pyladies/pyladies)

   • Sarah, Bethany, & Lynn met a few weeks ago
   • First steps (not exhaustive):
     • Catalog all of the PyLadies "tech" assets
     • Setup working group access
     • Reach out to interim council leads for technical handover
   • Question: Would other working groups like their own Google Group/mailing list?

4. Code of Conduct

   • in the past there has been discussions about creating a google doc
   • valery & Tania have expressed interest in this team and will reconvene discussions this year
   • they have discussed some points already and this will continue

5. Finance Work Group

   • got in touch with both Ewa and phyllis, in the process of setting up a meeting with phyliss who not only manages our account but also works in the fiscal sponsorship team
   • started drafting a model for the team
   • retrieved more info re pyladies auction at PyCon

Review Actions Items from Last Meeting

Review Actions Items from Last Meeting

Action Item	Owner	Relevant links	Completed
Start the PSF liaison process to get the ball rolling (other people interested can join later, but there's some time sensitivity)	Marie-Louise
Related to the one above: follow up with the PSF on “how to go about things” with respect to (w/r/t) logistics of liaisoning	Marie-Louise
set up an async discussion with Lynn and Bethany about the Pyladies auction	Marie-Louise	#93	☑️
Re-schedule fiscal sponsorship meeting with Lorena	Marie-Louise	#89	☑️
provide contact details for Paris Organisers re (regarding) pyladies database	Marie-Louise	#88	☑️
contact Ewa	Marie-Louise	#90	☑️
contact Phyllis	Marie-Louise	#91	☑️
ask everyone to update GC purpose doc	Marie-Louise	#77	☑️
Decide how we can communicate our chosen model to the world (ideas from Valery: produce one or multiple articles about why we agreed on the model chair, vice chair and workgroups/leaderships, explain how it is going to work, in the social network mention this article, provide a resume about how we are assigned as workgroups/leaderships and chair, vice chair in the page of pyladies, we could also post the same article or something like the agreement, maybe we can also add in the page our leaderships/workgroups responsible names so people can know who to reach out for the different things)	Marie-Louise (create GitHub Discussion)
Create discussion to elect Chair and vice Chair	Marie-Louise	GitHub Discussion	☑️
Lynn to investigate the setup of council email address with people's desired email address	Lynn	new Google Group	☑️

• Bethany thinks an FAQ page would be good, where people could find

• • for links, i.e global council
• • when the council meets and how to bring issues to the council

• how often each work group meets and how to contact them

• • they could just fill out a form
• • the council would like members to participate and get engaged
• • how do you propose things, what we can and cannot do

• direct links to meeting notes

• create this using markdown

• do we want to emphasise our main use of github for most of our activities? - Bethany

• we should support external people to reach us through email etc, but internally we will use github - Lynn & Valery

New Business

• Should we write a New Year's message to the community ? I recently joined R-Ladies slack group and saw this: - ML

• It's too late for a new years announcement, but we could post a similar message this month to reflect on 2020, the psf fundraiser have inspired us for our won fundraising, pyladies around the world are doing great, let's celebrate all achievements etc, and plans for 2021
• start a discussion on this and everyone can draft a version

• Python's 30th anniversary

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Old Business: Follow up items from prior meeting:

• Mission, Purpose and main responsibilities

  • From previous meeting: agreed to work offline
  • Set "working group"/doc to work on
  • Schedule meeting with advisors for review

• Governance structure announcement

• chair and vice chair

• MSFT partnership [name=Tania]

  • by the end of the month, make a final decision on the chair and vice chair
  • also update the pyladies site with our FAQs page

Action Items and Assignees for Next Meeting

Action Item	Owner	Relevant links
request that everyone adds their ideas to the GC purpose doc before the next meeting	Marie-Louise
follow up with the PSF on “how to go about things” with respect to (w/r/t) logistics of liaisoning	Marie-Louise
create a discussion re Responsibilities of the Chair and Vice chair	Marie-Louise
open discussions for january announcement	Bethany & Valery
open the discussion about pyladies global council mission, objectives, etc.	Juliana
create the content to share the announcement about our chair and vice chair in the page and social media	???

@pyladies/pyladies-global-contributors
@pyladies/pyladies-global-admin