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2020-03-28 Our Networks Planning Call

📅 Date: Sat, Mar 28, 2020 @ 12:00-13:30 ET
🙋 Participation: meet.jit.si/ournetworks and calendar
📓 Notes: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit
👪 Attendance:

  • garry
  • mauve
  • sarah
  • dc

Agenda

  • Previous Business
    • gi+dc: jam on site on IPFS (later)
    • mauve: log-in to nextcloud
    • dc: reach out to Amelia
    • garry, sarah, dc: update bios
    • dc: update budget
    • mauve: update/first draft sponsorship package
    • dc: JHI still on horizon
    • all: still apply for OAC, anticpating new discussion of format
  • Standing Business
  • Other Business

Notes

Conf Name (and CFP launch)

  • Our Networks in Uncertain Times "..." Our Networks in Uncertain Times Our Networks "..." in Uncertain Times Our Networks. In Uncertain Times "..."
  • sarah: not wanting a title that generates anxiety, more positive
  • garry: what uncertainty means to us? nuanced was of thinking about this time
  • sarah: taking the reformulation of conf and making its own agent
    • dc: perennial question in EDGI, being proactive without recapitulating...
  • mauve:
    • solidarity?
    • growing?
    • working together, mutual aid?
  • sarah: +1 garry?
    • mauve: food scrapes into water
  • garry:
    • post-certainty
    • uncertain places
  • dawn:
    • better take on utopia?
  • in our CFP:
    • radical equitable futures
    • "collectively invent the future of our network"
    • learn as we go
    • offer mutual aid
  • the long list:
    • Growing +M1 +dc "growing our networks in uncertain times/places" +1sf +gi
    • Community +M3 +gi
    • Kinship +gi +sf
      • gi: kinship in uncertain times
    • Connection +sf +dc
    • "Our Networks in Uncertain Places" +M2
    • Solidarity
    • Growing in Uncertain Times
    • Our Uncertain Networks
    • Growth
    • "Post-certainty growth" <-- dc bad connections to OOO / Hansen, sociology convos on expertise
    • "Our Uncertain Networks"
  • garry: design changing with time and space (interchangable)
    • dc: see that in organic patterns of growth
    • sarah: time and place swapping
  • garry: keeping with theme could have multiple titles
  • Consensed on title: "Growing Our Networks in Uncertain Times/Places""

Design Process

  • Reviewed last years: https://docs.google.com/document/d/123645rAxWgXkwDhbjzHAi6UKRJEvR0H3vKb8d3Qq7CQ/edit#heading=h.vjuw4yhdnmzh
    • could do in gh issue instead
    • dc: need as much material if internal vs. external process?
    • #todo gi: create gh issue
  • had look and feel inspo thread - GH!
    • #todo dc: gh issue for this, move over
  • 2 months feels good
    • dc: inspiring to have design on site before CFP closes
    • 7 weeks May 11
  • imagining it internally done
  • Deliverables
    • In progess
      • deck with 1-3 options
    • Final
      • Colour palette
      • Fonts/Typefaces
      • Layout logic and/or grid system for the placement of content
      • Treatment of imagery
      • Supporting graphics and artwork
      • Concept for a redesign of ournetworks.ca (emphasis on visuals and application of brand as opposed to content)
      • Concept for conference materials
      • Posters, pin-ups, social media
  • mostly digital assets?
  • care package as part of registration:
    • ARboxs (stencilled with our logo) -- plastic?
    • stencil with our logo (laser cut)
    • seed care packages (seed bombs?)
    • our own paper with wildflower seeds
    • core online spaces printed material and set up
      • its a map that we made
    • mail something to another attendee?
    • instruct people to name their wifi to ournetworks
      • wifi config
      • share your wifinetworks near me images
  • mushrooms and cardboard as growing media?
  • radio.garden
  • questions:
    • favouring certain materials
    • logistics, needs to be maybe under 2cm for canada cost shipping
      • we ship, but people could assemble their own from the website

Milestones

From above we'd tentatively identified deadlines, checked in and confirmed these made sense:

  • 03/29 Theme and CFP announced
  • 04/04 Sponsorship package, budget finalized
  • 04/04 Grant applications submitted
  • 05/?? Delivery of designs
  • 05/11 Website Relaunch
  • 06/01 CFP closes
  • 06/10 Submission decisions
  • 06/16 Registration launched
  • 06/16 Initial program released
  • ??/?? First-wave registration packages shipped
  • 07/10 Activations Kickoff (as early as)
  • ??/?? Last day registration packages shipped
  • 08/03 Virtual Load in
  • 08/07 Our Networks 2020

#todo dc: move into readme/gh issue

Fundraising

  • OAC (deadline this week)
    • #todo sarah make template for OAC
    • sarah first pass of language, smae info
    • will need to redescribe event as online
    • might need other submitter
    • gi able to step in to submit?
      • dc added as a signer?
  • JHI (deadline 2 weeks)
    • #todo dc make template for JHI
    • into Sept
    • ping people for review
  • Sponsership package
    • mauve: able to start on package
    • ping for review
  • Week of fnding stuff in order?
  • Lock down sponsorship package for next weekend Sat Apr 4

Other Business

  • Moving into 2 weeks meeting schedule
    • Check-in on Signal weekly on Saturday (esp. when not meeting!)
  • We never set time for open hour!
    • gi: 1 enough?
    • 2 that week
      • Thurs Apr 30 5:30 pm ET
      • Sat May 2 12 pm ET

Things to think about in future

  • Documentation/recording
  • Accessibility

TODOs

[Move to/Update project issues from this list]

  • dc: dc ad mauve to nextcloud drive
  • garry, sarah, dc: update bios
  • dc: update budget
  • dc: move milestones into readme/gh issue
  • gi: create gh issue on design process
  • dc: gh issue for look and feel, move over
  • sarah: make template for OAC, confirm if dc needs to be added
  • dc make template for JHI
  • mauve: update/first draft sponsorship package