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2020-02-29-planning-meeting.md

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2020-02-29 Our Networks Planning Call

📅 Date: Sat, Feb 29, 2020 @ 12:00-13:30 ET
🙋 Participation: meet.jit.si/ournetworks and calendar
📓 Notes: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit
👪 Attendance: garry, amelia, dc, mauve, sarah

Agenda

  • INTROS! Questions?
  • Previous Business
    • TODOs
    • Dates
    • Theme and Format
    • Funding
  • New Business
    • Announcing!
    • Venue
    • Timeline
    • Onboarding, how we work, questions?

Notes

Intros

  • dawn, still phding, organizer
  • sarah, berlin, remote 2/3 ournetworks, ill-advised pary planning, lots of tweets
  • mauve, they/them p2p+web, at last one!
  • garry, product design in to, busy! lots of website for ournets
  • amelia, she/her, design last ournets, figuring out what to do, figuring out next steps

Questions?

  • Mauve: Are there docs on last year?

Dates

  • August 7-9 weekend as top date
  • #2
  • Amelia and Mauve free!
  • Ready to announce? Yes!

Theme and Format

  • Recall brainstorming: https://github.com/ournetworks/2020/blob/master/notes/2020-01-25-check-in.md
  • garry: we were on a tear (patcons comments at the bottom)
  • dc: highlight reel:
    • activitating space, relationships, bring your bathing suits, bike carts
    • alternate universe game to play in ournetworks 2020 to find the locations
    • "the entire world is mesh and p2p, the year is 2030"
  • mauve: decentralized conference exciting, distance between events
    • uber vs. walking distance
  • amelia:
    • satellite events, decentralized component resonated
    • opportunity to expand beyond usual crowd
    • youth engagement!
    • folks that might feel intimidated to be involved!
  • dc: what about the LARPING vibe? we live in the future we want, speculative?
    • mauve: like it, futuristic aesthetics in conference
      • p2p and solarpunk aesthetics
      • mindspace of solarpunk
      • visualize with what we have already
    • amelia: hackathon format to create the imaginaries in teams
    • dc: solarpunk vibe matches hot hazy humid Toront vibes
  • NO DYSTOPIAS only Utopian Futures
  • "Who will decentralize the decentralizers"
  • Satellite events host their own design sesh? How do we support them? some sort of toolkit, etc...
  • Way to check in with group to better particiate in events
  • Firm up format:
    • Satellite events invited to organize events at their discretion during a longer period, e.g. 4- or 5- days
    • 2-day (.5) anchor event organized by us
    • Character setting opening (earlier in week) "imaginationathon"
  • Criteria for satellite events?
    • Submissions? dialogue?
    • Events, code of conduct?
      • willing to adopt our coc?
    • Free?
      • if not free open to ournets ticket holders?
    • Some (even tangental) relation to the theme: utopian futures
      • some thread/connection
  • ON Anchor event format:
    • Serendipitous interactions
      • Workshops great!
    • Talks set context, finding people to talk to
    • How to operationalize:
      • shorter talks (30mins cap)
      • generous breaks
      • more workshops than talks? (balance of capacity)
    • Exhbition AS satellite event
  • #todo dc make call pad, lets write CFP!
  • #todo dc to spawn inital issues

Announcing!

  • #todo sarah announce dates on twitter
  • #todo dc: send out on mailing list (record talks are up)
  • website soonish!
  • sit on ssb/other mailing lists etc. until CFP.

Funding

Venue

  • Previous:
    • TMAC
    • Mozilla Community Space
    • U of T (Semaphore)
  • New venues?
    • Artscape daniels?
  • Capacity:
    • 100-150 attendees
  • #todo dc: brainstorming lead on this, mauve to pair help

Timeline

  • 2020:
    • 02/29 TODAY (W9, -23)
    • end-March Theme, CFP announced
    • end-March Venue secured
    • Grant applications
    • Sponsorship package, budget
    • Website re-launch
    • mid-May CFP closes
    • (quick response turnaround)
    • ...
    • 08/03 Our Networks 2019 (W32)
  • Recall, 2019:
    • 01/15 Kickoff call (-35)
    • 02/15 Theme and dates announced (-31)
    • 03/01 Sponsorship packaged, firm budget (-29)
    • 04/06 Space booked (-24)
    • 04/22 CFP posted (-21)
    • 05/01 Conference open hour #1 (-20)
    • 06/01 2019 website relaunch, marketing materials (-16)
    • 06/01 Keynote speaker(s) (-16)
    • 06/03 Conference open hour #2 (-15)
    • 06/03 Venue walkthrough (-15)
    • 07/01 CFP closes (-11)
    • 07/14 Submission decisions (-10)
    • 07/15 Registration launched (-9)
    • 07/15 Schedule posted (-9)
    • 09/03 Conference open hour #3 (-2)
    • 09/10 Venue walkthrough (-1)
    • 09/19 Load in (-0 weeks)
    • 09/21 Our Networks 2019 (W38)

Onboarding, how we work, questions?

We use: biweekly calls, async spaces to work, calendar for deadlines

  • #todo dc gets folks onboarded, send email with this, and bits moving forward!

Onboarding things from new orgainzers:

  • google-friendly email (calendar, gdrive)
  • signal number
  • email for comms (orga@, mayfirst drive)
  • gh handle

How to bring folks in?

  • peer/person to ask for questions
  • mauve: task-oriented!
  • visibility for what is going on via tasks in gh repo! All in!

TODOs

  • sarah: photos added to mayfirst
  • gi+dc: jam on site on IPFS
  • dc: make CFP pad, lets write!
  • dc: to spawn inital issues
  • sarah: announce dates on twitter
  • all: apply to TAC
  • dc: send out on mailing list (record talks are up)
  • dc: investigate, draft, let cfp come together
  • dc: brainstorming lead on venue, mauve to pair help
  • dc: gets folks onboarded, send email with this, and bits moving forward!