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---
title: Ways of working
order: 50
---
## Microsoft Teams
We use Teams as our general internal communication and chat app, when an email isn't required.
**Use channels** rather than chats where possible.
These are more open and leave a record that can be searched by people in the future.
- **General channel** -- all the JGI team,
- **Data Science channel** -- accessible to all the team, but primarily for data science discussion,
- **Ask-JGI channel** -- for disucssion with the Ask-JGI PhD data scientist team,
- and various other project channels.
### Saying hello
We try to say "good morning" on the _General channel_ and give an overview of what we will be working on that day and any challenges we are working on.
This is an asynchronous replacement for a traditional morning 'stand up' meeting and is more inclusive of people working from home that day.
### Data science meetings
Schedule meetings within the _Data Science channel_ so that in-meeting chats also appear within the channel.
- Before the meeting, use the channel to flag items for the agenda of the next meeting.
- During the meeting, use the in-meeting for minutes, taking it in turns (when one person is speaking, another person take notes of those actions)
## Outlook email
As well as your personal email inbox, we use the following **shared mailboxes**:
- the [Ask-JGI inbox](https://outlook.office.com/mail/[email protected]/inbox),
- other shared mailboxes for dedicated tasks, for example the admin team uses `[email protected]`.
## Outlook calendar
Keep your personal calendar up-to-date as most people use the _Scheduling Assistant_ within Outlook to find the best time for a meeting.
### Hybrid working
If you often work between home and the office, it is helpful to create all-day events to say where you plan to be.
### Days away from the office (including leave)
If you're away from the office then **create an event in the team calendar** (grp-Jean Golding Institute Team):
- Set the title to "XX annual leave" (where XX are your initials),
- Make it an all-day event and set 'show as' to 'free' (you can change this on your own calendar to 'out of office'),
- Invite yourself and your line manager.
Your manager can then accept this invite.
The whole team can also see your leave on the team calendar.