DiscordTranslator/privacy.html at main · CrystalCodingOrg/DiscordTranslator · GitHub

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<!DOCTYPE html>
<html lang="en">
<head>
    <meta charset="UTF-8">
    <meta name="viewport" content="width=device-width, initial-scale=1.0">
    <title>Privacy Policy - Discord Translator</title>
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<body>
    <div class="container">
        <h1>🔒 Privacy Policy & Data Usage</h1>

        <div class="highlight">
            <strong>⚠️ By using this Discord translation service, you agree to the data collection and storage described below.</strong>
        </div>

        <h2>📝 What Data We Collect & Store</h2>
        <p>When you use our translation service, we automatically collect and store:</p>
        <ul>
            <li><strong>Discord User ID:</strong> Your unique Discord identifier (numeric ID)</li>
            <li><strong>Username:</strong> Your Discord username at the time of translation</li>
            <li><strong>Original Messages:</strong> The full text of messages you submit for translation</li>
            <li><strong>Message Hashes:</strong> SHA-256 hashes of original messages for efficient caching</li>
            <li><strong>Translated Messages:</strong> The complete translated output</li>
            <li><strong>Target Languages:</strong> Which languages you request translations into</li>
            <li><strong>Detected Languages:</strong> The source language detected by our AI</li>
            <li><strong>Timestamps:</strong> When each translation was created and last accessed</li>
            <li><strong>Usage Counts:</strong> How many times each cached translation has been reused</li>
        </ul>

        <h2>🎯 Why We Collect This Data</h2>
        <ul>
            <li><strong>Performance Caching:</strong> Store frequently translated messages to provide instant responses without re-processing</li>
            <li><strong>Cost Optimization:</strong> Reduce API calls to translation services by reusing cached results</li>
            <li><strong>User Tracking:</strong> Link translations to users for accountability and usage analytics</li>
        </ul>

        <h2>🗄️ How Long We Store Data</h2>
        <p>Translation data is stored:</p>
        <ul>
            <li><strong>Indefinitely</strong> for frequently used translations (use_count > 1)</li>
            <li><strong>90+ days</strong> for single-use translations (may be periodically cleaned)</li>
            <li>User profiles remain until you request deletion</li>
        </ul>

        <h2>🔗 Data Sharing</h2>
        <p>Your data is shared with:</p>
        <ul>
            <li><strong>Google Gemini API:</strong> Original messages are sent to Google's AI service for translation processing</li>
            <li><strong>No other third parties:</strong> We do not sell or share your data with advertisers or other services</li>
        </ul>

        <h2>🛡️ Your Rights</h2>
        <p>You have the right to:</p>
        <ul>
            <li><strong>Access:</strong> Request information about what data we have stored about you</li>
            <li><strong>Deletion:</strong> Request complete deletion of your user profile and translation history</li>
        </ul>
        <p><em>Note: Due to caching, translations may remain in shared cache but will no longer be linked to your user ID.</em></p>

        <h2>⚙️ Database Structure</h2>
        <p>Your data is stored in the following tables:</p>
        <ul>
            <li><strong>discord_user:</strong> Your Discord ID and username</li>
            <li><strong>translation_history:</strong> All translation messages and metadata</li>
            <li><strong>history:</strong> Links between your user ID and your translations</li>
        </ul>

        <div class="footer">
            <p><strong>Last Updated:</strong> December 18, 2025</p>
            <p><strong>Contact:</strong> If you have questions or wish to exercise your data rights (accessing or deleting data), please contact the administrator at <a href="mailto:crystal@crystalcoding.org">crystal@crystalcoding.org</a></p>
            <p><em>Discord Translator is a service provided by crystalcoding and is not affiliated with Discord or Google.</em></p>
        </div>
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