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Copy file name to clipboardExpand all lines: labs/telework-utah/1.0-Build-the-Foundation/1.2-Create_the_Tables.md
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@@ -3,8 +3,11 @@ id: create-tables
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title: "1.2 Create the Tables with Data"
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hide_table_of_contents: true
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draft: false
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tags:
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- UTAH
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---
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We will create the core tables for our application. To create a table in App Engine Studio:
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1. Click the **Add** icon (⨁ Add) for _Data_ on the _App Home_ tab.
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5. <spanclassName="large-number">①</span> Check ☑ <strong>Import spreadsheet data</strong> (in the telework_lab files folder we downloaded earlier),<br/>
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<spanclassName="large-number">②</span> Click on <strong>Convert to table</strong>.
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6. <spanclassName="large-number">①</span> Select <strong>Create new table</strong> (to hold the Arrangement data),<br/>
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<spanclassName="large-number">②</span> Click on the <spanclassName="aes_button">Continue</span> button.
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7. <spanclassName="large-number">①</span> Click the Expand/Collapse icon (⌄) to see advanced configuration options,<br/>
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7. <spanclassName="large-number">①</span> Click the Expand/Collapse icon (⌄) for the "Code" field to see advanced configuration options,<br/>
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<spanclassName="large-number">②</span> Check the <strong>Display</strong> checkbox,<br/>
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<spanclassName="large-number">③</span>Click on the <spanclassName="aes_button">Continue</span> button.
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:::info
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The **Display** field is the one that appears if you reference this record from another table. A table can only have a single field marked as the **Display** field.
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For example, in a drop-down or reference we want it to display the code "Remote Telework" and not the full Description.
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:::tip
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We need to set what value to display when these records will be referenced.
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Fields are also known as table columns.
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:::
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<spanclassName="large-number">②</span> For the <strong>user</strong> role, click the <strong>All</strong> checkbox and then remove the <strong>Delete</strong> permission.<br/>
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<spanclassName="large-number">③</span> Click on the <spanclassName="aes_button">Continue</span> button.<br/>
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10. A loading screen will appear while the table is being created. When it completes, click <spanclassName="aes_button">Done</span>.
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11. We haven't converted all the sheets in the spreadsheets, so we'll see this message pop up.
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:::info
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This is intentional to show you that you do not have to import all of the sheets in a workbook.
15. On the _Choose a spreadsheet to import from_ screen, click the **Drag and drop or browse to upload spreadsheet** link.
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16. Browse and select the **Telework Cases.xlsx** file you downloaded.
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16. Browse and select the **telework_cases.xlsx** file you downloaded.
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17. Select ☑ **Import spreadsheet data**.
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18. Click on the <spanclassName="aes_button">Continue</span> button.
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19. This time on the _Where do you want to import your file into?_ screen, select the **Create from an extensible table** tile.
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19. Select **Create from an extensible table**, then click <spanclassName="aes_button">Continue</span>.
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20. Click on the <spanclassName="aes_button">Continue</span> button.
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21.**On the _Which table do you want to use?_ screen,**<br/>
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20.**On the _Which table do you want to use?_ screen,**<br/>
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<spanclassName="large-number">➊</span> Click in the table field,<br/>
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<spanclassName="large-number">➋</span> Select the <strong>Task</strong> table, <br/>
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<spanclassName="large-number">➌</span> Click on the <spanclassName="aes_button">Continue</span> button.
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22.**On the _let's get more info about your new table_ screen,**
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21.**On the _let's get more info about your new table_ screen,**
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<br/>
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<spanclassName="large-number">➊</span> Set the table label to <strong>Telework Case</strong>. (Hit <kbd>⇥ Tab</kbd>) The table name will auto populate, <br/>
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<spanclassName="large-number">➊</span> Set the "Table label" to <strong>Telework Case</strong>. (Hit <kbd>⇥ Tab</kbd>) <i>The "Table name" will auto populate</i>. <br/>
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<spanclassName="large-number">➋</span> Check the <strong>Auto number</strong>, <br/>
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<spanclassName="large-number">➌</span> Keep the Prefix as <strong>TEL</strong> <br/>
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<spanclassName="large-number">➍</span> Click the <spanclassName="aes_button">Continue</span> button.
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23.**Set the permissions.** <br/>
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22.**Set the permissions.** <br/>
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<spanclassName="large-number">①</span> For the <strong>admin</strong> role, click the <strong>All</strong> checkbox <br/>
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<spanclassName="large-number">②</span> For the <strong>user</strong> role, click the <strong>All</strong> checkbox and then remove the <strong>Delete</strong> permission. <br/>
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<spanclassName="large-number">③</span> Click on the <spanclassName="aes_button">Continue</span> button.
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24. On the _Great! Now your table is ready for data_ screen, select the <spanclassName="aes_button">Continue</span> button.
27. Notice the fields have already been auto-mapped, but some are not correct. Clear out the _Transfer reason_ value.
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26. Notice the fields have already been auto-mapped, but some are not correct. Clear out the _Transfer reason_ value.
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28. Click on the Add Fields link button at the top.
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27. Click on the Add Fields link button at the top.
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29. Hover over the row and edit the Reason field by clicking on the pencil icon.
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28. Hover over the row and edit the Reason field by clicking on the pencil icon.
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30. In the **Field type** section select **Choice** then click the <spanclassName="aes_button">Update field</span> button. The choices will be added for you based on the spreadsheet data!
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29.
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1. Click "String" under **Field type**
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2. Select **Choice**
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3. Click the <spanclassName="aes_button">Update field</span> button. <br/><br/>
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**The choices will be added for you based on the spreadsheet data!**
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31. Days per week is ok as an integer.
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30. Days per week is ok as an integer. Do not do anything to it.
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32. Days per week is ok as an integer, but Edit the Arrangment field.
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- Field type: **Reference**
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- Reference table: **Arrangement**
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- Click the <spanclassName="aes_button">Update field</span> button.
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31. Edit the Arrangment field.
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1. Hover over the row and edit the Arrangement field by clicking on the pencil icon.
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2. Click "String" under **Field type**
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3. Select "Reference"
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4. Type "Arrangement" into the **Reference table** field and click on the "Arrangement" table.
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