[[email protected]] Hello, New Teammate! – Build a One-Click Onboarding Greeting in n8n #504
Description
📝 User Story
As a Product Owner,
I want my team to build an n8n workflow that automatically creates and posts a friendly welcome message whenever a new employee submits their onboarding form,
so that newcomers feel acknowledged immediately and the team saves time on manual greetings.
✅ Acceptance Criteria
| # | Criterion | Details |
|---|---|---|
| 1 | Environment Setup | • Clone the n8n-hosting repository. • Run docker-compose up. • n8n launches on localhost with PostgreSQL successfully. |
| 2 | Workflow Trigger | • Trigger type: HTTP Webhook (or Google Form integration). • Incoming JSON must contain at minimum: fullName, role, startDate. |
| 3 | Date Formatting | • A Function node converts startDate into a human-readable phrase (e.g., “next Monday”). |
| 4 | LLM Personalization | • A Claude 3.7/4 node is invoked with the form data. • Returns a personalized, upbeat welcome message. • If any field is missing, the LLM supplies a sensible default. |
| 5 | Channel Posting | • The generated message is posted automatically to a designated Slack (or Microsoft Teams) channel. • Uses an existing credential stored in n8n. |
| 6 | Error Handling | • If the Claude call fails: – Workflow logs the error. – Sends an email alert to the admin address configured in n8n. |
| 7 | Performance | • Running the workflow with sample input results in the formatted welcome message appearing in the channel within 30 seconds, with no manual intervention required. |
🔧 Technical Notes & Recommendations
- Security: Store API keys and credentials in n8n’s encrypted credential manager.
- Testing: Include unit tests for the Function node’s date conversion logic.
- Monitoring: Consider adding an additional logging node (e.g., DataDog, Loggly) for long-term observability.
- Scalability: Use environment variables for Slack/Teams channel IDs to support multiple teams.
📂 Sample Payload
{
"fullName": "Jamie Smith",
"role": "Frontend Developer",
"startDate": "2024-09-02"
}🚀 Expected Output Example
🎉 Hey team, please welcome Jamie Smith, our new Frontend Developer, starting next Monday! We’re thrilled to have you on board and can’t wait to collaborate. 🤗